Viewing and editing comments

Comments can be shown in two different views: long and short. The long view shows comments as a list of discussions sorted in ascending order by creation time. The long view is the default.

If the list of comments is very long, you can switch to the short view. The short view shows only the author's user ID and comment without the discussion structure.

Comments are classified by type and color:

• OK (green)
• Change request (red)
• For information (default, yellow)

A comment's classification is set when it is created as described in Creating comments.

To view folder or document comments:

1. Open the item's property page as described in Viewing and editing folder properties or Viewing and editing document properties accordingly.

2. In the ribbon, in the Collaboration group, click View comments.

   The item's comments view appears similar to the following figure.

The following table describes each feature of the comments view.

You can edit your own comments but not the comments of others. The original comment will become obsolete and a new comment will be added with your changes.

To edit comments:

1. In the comments view, in the Classification column for the comment that you want to edit, click edit. A page appears on which you can change the classification, comment text, and attach files.
2. Edit the comment as necessary and click Save comment. The comments view refreshes to show the edited comment.

Obsolete comments are comments that have been edited or are considered no longer relevant to the discussion. By default, obsolete comments are not shown but you can show them by clicking Show obsolete comments. They are shown in strikethrough text. You can make your own comments obsolete (without editing them as described above) but not the comments of others.

To make comments obsolete:

1. Click mark obsolete in the Classification column for the comment that you want to make obsolete. A confirmation dialog box appears.
2. Click OK. The page refreshes to show the Classification value of the comment as Obsolete and comment text in strikethrough text.